Do I need an EICR to register?

You need to say what you hold: an EICR, an EIC for a new installation, or neither. Letting without a valid EICR has been illegal in England since April 2021 regardless of the register.

What if my property has no gas?

You state that there is no gas supply and no gas safety record is required.

Will tenants see my date of birth?

The government has said date of birth is for identity checking and has not published the list of what tenants and the public will see. Expect your name, the property address and the registration status to be visible.

Do I need a separate entry for each flat in a block?

Yes. Each let dwelling is registered separately, each with its own £65 fee, even where one landlord owns the whole building.

Guides · Last checked 24 Oct 2026 · England

What you need to register a rental property on the PRS database

To register a property you need your own identity details, the property's address and ownership type, the number of bedrooms, occupants and households, the rent, and copies of three documents: the gas safety record (if there is gas), the electrical safety report (EICR) and the Energy Performance Certificate. HMO or selective licence numbers are needed where they apply.

1. Your landlord entry

Individuals: full name, date of birth, home address, phone number and email address. Date of birth is used for an identity check.
Companies: company name, type of entity, registered address, contact details, a nominated contact person, and the Companies House (or charity) number.
Trusts: the lead trustee's details.
Anyone acting for the landlord (attorney, administrator, mortgagee in possession): evidence of their authority.

2. Property details

Postcode and house number or name.
A correspondence address in England or Wales (not a PO box) and an email address.
Property type (house, flat, etc.) and ownership type: freehold, leasehold, share of freehold or commonhold.
Whether the property is currently let.
Number of bedrooms. Rooms under 4.64 m² don't count.
Number of occupants and number of households.
Rent: amount, how often it is paid, and whether bills are included.
Furnished, part-furnished or unfurnished.
Names and emails of any freeholder, superior landlord and property manager.

3. Licences

Whether the property needs a mandatory HMO licence, an additional HMO licence or a selective licence, and the licence numbers if you have them. Licensing is still run by your council; the register just records it.

4. Documents to upload

Document	What the register asks for
Gas safety record (CP12)	A copy and its issue date, for any property with a gas supply. Must be renewed every 12 months.
Electrical Installation Condition Report (EICR)	A copy and its expiry date. An Electrical Installation Certificate (EIC) with its issue date is accepted for a new installation. EICRs last up to 5 years.
Energy Performance Certificate (EPC)	Whether an EPC had to be given to the tenant and a copy of the latest one. If the EPC has expired, the start date of the current tenancy. If the rating is below E, the type of MEES exemption registered.

5. Timing

If the property is occupied when you register, the certificate details (section 4) must be added within 28 days or the entry becomes inactive. Anything that changes later, such as a new gas record or a rent increase, must be updated within 28 days. The whole entry renews every 12 months.

What you can delegate

A letting agent can enter sections 2 to 4 for you. The landlord must create the landlord entry, check the details, pay the £65 and submit. The Property Registration Number is emailed once it goes through.

Certkept's register pack lists these items in the order above, flags any certificate that is missing or out of date, and stores the PDFs so you can upload them straight from your phone.

Questions landlords ask

Do I need an EICR to register?: You need to say what you hold: an EICR, an EIC for a new installation, or neither. Letting without a valid EICR has been illegal in England since April 2021 regardless of the register.
What if my property has no gas?: You state that there is no gas supply and no gas safety record is required.
Will tenants see my date of birth?: The government has said date of birth is for identity checking and has not published the list of what tenants and the public will see. Expect your name, the property address and the registration status to be visible.
Do I need a separate entry for each flat in a block?: Yes. Each let dwelling is registered separately, each with its own £65 fee, even where one landlord owns the whole building.

Sources

General information for landlords in England, not legal advice. Rules change; check the date above and GOV.UK.